C I T Y   O F   Y O R K   C O U N C I L

S U M M O N S

 

All Councillors, relevant Council Officers and other interested parties and residents are formally invited to attend an Annual Council Meeting of the City of York Council at The Guildhall, Coney Street, York, YO1 9QN, to consider the business contained in this agenda on the following date and time

 

 

 

Thursday, 23 May 2024 at 11.00 am

 

 

 

 

 

 

 

A G E N D A

 

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1.         Declarations of Interest 

 

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

(1)         Members must consider their interests, and act according to the following:

 

Type of Interest

You must:

 

 

Disclosable Pecuniary Interests

Disclose the interest; not participate in the discussion or vote; and leave the meeting unless you have a dispensation.

 

 

 

 

Other Registrable Interests (Directly Related)

OR

Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak but otherwise not  participate in the discussion or vote; and leave the meeting unless you have a dispensation.

 

 

 

 

 

Other Registrable Interests (Affects)

OR

Non-Registrable Interests (Affects)

 

Disclose the interest; remain in the meeting, participate, and vote unless the matter affects the financial interest or well-being:

(a) to a greater extent than it affects the financial interests of a majority of inhabitants of the affected ward; and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest, in which case speak on the item only if the public are also allowed to speak, but otherwise not do not participate in the discussion or vote, and leave the meeting, unless you have a dispensation.

 

 

(2)         Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(3)         Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

 

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2.         Appointment of Lord Mayor 

 

To appoint a Lord Mayor for the 2024/25 Municipal Year.

 

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3.         Appointment of Sheriff 

 

To appoint a Sheriff for the 2024/25 Municipal Year.

 

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4.         Appointment of Deputy Lord Mayor 

 

To appoint a Deputy Lord Mayor for the 2024/25 Municipal Year.

 

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5.         Election of the Council Leader 

 

To invite nominations for, and formally elect, the Leader of the Council for the 2024/25 Municipal Year.

 

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6.         Formal Business of Council - Committee Arrangements, Allocation of Seats and Appointments to the Council Structure and Other Bodies for 2024/25, and Allocation of Motions  (Pages 1 - 64)

 

 

To receive a report which asks Council to:

 

(i)      Agree the allocation of seats in accordance with the arrangements set out in Annex A;

 

(ii)      Agree the delegation of approval of future changes to group allocations to the Director of Governance and Monitoring Officer;

 

(iii)     Agree the appointment of the Council Leader and note the Executive appointments and respective portfolios to be approved by the elected Leader of the Council;

 

(iv)    Note the group nominations to Committees and other bodies, as well as appointments to Chairs and Vice-Chairs, as set out in the report and its annexes, together with details of any nominations and appointments which may be circulated prior to the meeting, in light of the Council’s duty to give effect to group nominations;

 

(v)     Waive political balance requirements in respect of the Yorkshire Purchasing Organisation place, as noted in Annex B4;

 

(vi)    Agree the proposed allocation of motions for consideration at Ordinary Full Council meetings for the period 2024-2027; and

 

(vii)    In the event that the Leader of the Council notifies the Monitoring Officer of any changes to the Executive Portfolios, the Monitoring Officer to update the Council’s Constitution accordingly.

 

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7.         Urgent Business 

 

Any other business which the Chair considers urgent under the Local Government Act 1972.

 

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Democracy Officer

 

Louise Cook

Contact details:

·                    Telephone – (01904) 551031

·                    Email louise.cook@york.gov.uk

 

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For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:

 

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

 

Contact details are set out above.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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